A staff approval checklist.
Before it goes out, give it one good review.

The final review

• The date, time, location, and contact information match the official source.
• The message identifies the residents, route, or collection zone it applies to.
• Holiday exceptions and recent changes have been checked.
• The wording is clear, useful, and appropriate for our community.
• Links open the intended official page, form, or event.
• We have permission to use the photograph, and the image fits the message.
• Meaningful images have descriptive alternative text where supported.
• An authorized reviewer has approved the current version.
• The intended channels and scheduled time have been confirmed.
• Someone is responsible for checking publication and handling corrections.

Checks stay on this page only and reset when it reloads.

If the details change

Pause or update the scheduled item, confirm the new source information, and have the changed version reviewed. For a post already published, follow your municipality’s correction process and check each affected channel — Municiply treats a published post as final and offers no edit for it.

When the change affects everything queued rather than one item — a closure, a cancellation — an Approver can pause routine publishing so nothing goes out on its own while the queue is worked through, and still send an urgent notice. Resuming asks what should happen to anything that came due in the meantime. How the pause works.

Keep responsibility clear

This checklist supports a communications review. It does not replace your municipality’s policies, accessibility review, records requirements, or staff judgment.